Member registration
The administration team creates the member profile and enters personal and contact details.
AquaDivePro is the management software designed for Amateur Sports Associations, diving schools, and clubs operating in the underwater sports sector.
The platform allows you to manage members, registrations, membership fees, certifications, medical certificates, groups, courses, dives, equipment, and staff permissions within a single environment.
It is not a generic sports management system adapted to diving, but a platform developed around the real needs of Scuba schools, Freediving associations, and organizations involved in underwater activities.
Managing a diving school or an Amateur Sports Association means coordinating two closely connected areas. On one side, there is member management, annual registrations, membership fees, deadlines, and administrative activities.
On the other, there are courses, certifications, instructors, dives, groups, equipment, and the requirements needed to take part in in-water activities.
This information is often spread across spreadsheets, paper records, training agency portals, and sports management systems designed primarily for football clubs, gyms, or other disciplines.
AquaDivePro brings association management and diving operations together in a single cloud-based software. Board members, administrative staff, and instructors can access up-to-date information while viewing only the areas relevant to their role.
Many sports association management systems allow you to register members, payments, and courses, but they are not designed to handle the specific needs of a diving school. A diving sports association needs to be able to organize and connect information such as:
• member certifications and levels;
• training agencies;
• theory courses and in-water sessions;
• scheduled dives;
• instructors and dive leaders;
• Scuba and Freediving groups;
• dive sites;
• equipment and sizes;
• emergency contacts;
• activity logs.
AquaDivePro was developed as a Dive Center Management System, with diving at the heart of the management process.
Alongside features dedicated to dives, courses, and equipment, it also provides all the tools needed to manage diving associations, schools, and clubs.
Everything you need to manage a diving sports association
With AquaDivePro, you can manage your association and organize diving activities through a single platform.
Create and update each member’s profile, including personal details, contact information, group membership, diving information, equipment, and emergency contacts.
Each member has a personal profile where they can view their membership status and activity history.
Check each member’s annual registration status and verify whether the membership fee has been paid.
Administrative staff can quickly identify missing renewals, outstanding payments, and membership records that need to be updated.
Record the validity status and expiry date of each medical certificate without necessarily storing the entire medical document in the management system.
Authorized staff can quickly verify whether a member’s records are up to date before they take part in activities.
Assign each member their certification, certification number, level, training agency, specialties, experience, and number of dives.
This information helps instructors organize courses and activities that match each participant’s level of training and experience.
Organize dive trips by selecting:
• date and time;
• participants;
• group;
• instructors;
• guides;
• boat;
• dive site;
• equipment;
• planned service.
Information is retrieved directly from member profiles, avoiding duplicate data entry and new manual lists.
Organize members into separate groups, for example:
• Scuba;
• Freediving;
• snorkeling;
• courses;
• affiliated schools;
• teams;
• partner clubs;
• temporary groups;
• instructors;
• accompanying staff.
Members remain within the same system but can be managed separately according to their discipline or organization.
Collega le attività programmate al Registro digitale delle immersioni di AquaDivePro.
Partecipanti, istruttori, luoghi, brevetti e dati dell’uscita possono essere utilizzati per compilare e conservare lo storico delle immersioni organizzate dall’associazione.
Programma corsi, lezioni teoriche, sessioni in piscina, immersioni didattiche e attività in acque libere.
Assegna istruttori, partecipanti, attrezzatura e date, mantenendo tutto collegato all’anagrafica del socio.
Registra taglie, preferenze e attrezzatura utilizzata dai soci.
Durante la preparazione di un corso o di un’immersione, lo staff può sapere quali materiali devono essere predisposti per ciascun partecipante.
Tieni traccia di quote associative, corsi, immersioni, noleggi, prodotti e altri servizi.
Ogni pagamento rimane collegato alla scheda del socio e può essere consultato dagli utenti autorizzati.
Associations that organize different disciplines can manage them within the same environment while maintaining a clear separation between members, instructors, and activities.
AquaDivePro allows you to distinguish between:
• Scuba members;
• Freediving members;
• students;
• instructors;
• partner schools;
• training groups;
• courses;
• outings;
• authorized staff.
This allows the association to maintain a single database while ensuring that each manager can access only the information relevant to their own area.
A Freediving instructor, for example, can work with the members and activities of their own group without having unrestricted access to profiles from the Scuba area.
Not all staff members need to view or modify the same information. AquaDivePro allows you to create accounts with customized roles and permissions. Specific access levels can be configured for:
• president;
• board members;
• administrative office;
• administration;
• department managers;
• Scuba instructors;
• Freediving instructors;
• accompanying staff;
• operational staff;
• representatives of affiliated schools.
Each user can access only the sections and information required to perform their role.
Permission management helps keep the organization more structured and limits access to data to authorized personnel only.
The personal dashboard provides a complete overview of each member’s association and diving status.
Depending on the configuration and permissions, the same profile can display:
• personal details;
• contact information;
• membership status;
• membership fee;
• group membership;
• certification;
• level;
• training agency;
• number of dives;
• insurance;
• medical certificate status;
• expiry dates;
• ICE emergency contact;
• equipment sizes;
• courses attended;
• completed dives;
• payments;
• operational notes.
Administrative staff no longer need to search for information across different files, while instructors can quickly check the necessary details before a new activity.
AquaDivePro supports members throughout their entire membership and diving journey.
The administration team creates the member profile and enters personal and contact details.
The membership year, membership status and membership fee payment are recorded.
The profile is completed with certification, level, training agency, insurance, experience and equipment details.
The member is assigned to the relevant discipline, diving school or operational group.
The staff organizes the course or dive by selecting participants, instructors, location and equipment.
Before the activity, required information such as membership status, certification and medical certificate status can be verified.
The course or dive remains linked to the member’s personal profile.
Participation, payments and completed activities can be viewed from the member dashboard.
AquaDivePro compared with a generic sports management system.
| Feature | Generic sports management system | AquaDivePro |
|---|---|---|
| Member records | Yes | Yes |
| Membership fees | Yes | Yes |
| Annual membership status | Yes | Yes |
| Medical certificate expiry | In some cases | Yes |
| Diving certifications | Generally no | Yes |
| Diving training agencies | Generally no | Yes |
| Scuba and Freediving groups | Not specific | Yes |
| Diving courses | Generic management | Dedicated management |
| Dive planning | No | Yes |
| Dive sites | No | Yes |
| Dive log | No | Yes |
| Equipment and sizes | Limited management | Yes |
| Instructors, guides and crew | Not specific | Yes |
| Diving activity history | No | Yes |
AquaDivePro can be configured for:
• amateur sports associations;
• amateur sports clubs and companies;
• diving schools;
• diving clubs;
• Scuba associations;
• Freediving associations;
• schools offering activities in pools and open water;
• organizations working with multiple training agencies;
• associations managing affiliated schools or groups;
• diving training centers;
• organizations that schedule courses and dives.
The platform adapts to the structure, size and disciplines practiced by each individual organization.
AquaDivePro is designed to communicate with external services and platforms whenever compatible APIs or data exchange systems are available.
Integrations can help facilitate the exchange or synchronization of information such as:
• personal details;
• certifications;
• levels;
• documents;
• digital forms;
• electronic signatures;
• loyalty programs.
The actual integration options depend on the services made available by individual providers and training agencies.
AquaDivePro does not require software to be installed on a single computer.
Authorized users can access the platform through a browser from:
• computers;
• tablets;
• smartphones.
The management board can monitor the association’s activities, administrative staff can update member records, and instructors can view scheduled activities even while they are at the pool, at the meeting point or preparing for an outing.
The multilingual interface also makes it easier for organizations with international members, instructors or collaborators to work together.
Manage members, registrations, certifications, courses and dives with a single cloud-based platform designed for the needs of diving associations and schools. Discover how AquaDivePro can be configured for your organization.
The demo is tailored to the specific activities and requirements of your association.
Sì. AquaDivePro può essere utilizzato da Associazioni Sportive Dilettantistiche, scuole e club subacquei per gestire soci, iscrizioni, quote associative, brevetti, corsi, immersioni, gruppi e permessi dello staff.
Sì. Il software è progettato per il mondo della subacquea e consente di organizzare soci, corsi, istruttori, attrezzature, attività Scuba e Freediving e immersioni.
Sì. I soci possono essere organizzati per disciplina, corso, squadra, scuola collegata o gruppo operativo. Ogni gruppo può essere gestito separatamente all’interno dello stesso sistema.
Sì. AquaDivePro consente di mantenere nello stesso gestionale le diverse discipline, distinguendo soci, gruppi, corsi, attività e permessi dello staff.
Sì. Attraverso ruoli e permessi è possibile stabilire quali sezioni e informazioni possono essere consultate da ogni utente.
Sì. Nella scheda del socio possono essere inseriti livello, brevetto, numero, didattica, specializzazioni, esperienza e numero di immersioni.
Sì. AquaDivePro permette di programmare corsi, sessioni formative, immersioni e attività in acqua, associando partecipanti, istruttori, luoghi e attrezzature.
Sì. Le immersioni programmate possono essere collegate al Registro digitale, utilizzando i dati già presenti nel gestionale.
Sì. AquaDivePro è una piattaforma cloud accessibile tramite browser da computer, tablet e smartphone.
Sì. È possibile richiedere una dimostrazione personalizzata per valutare la configurazione più adatta all’associazione o alla scuola subacquea.